Purchasing Guides

Quick Guide for Purchasing a New Program

Step 1: Decide if your school would like to start QuickSmart Numeracy, Literacy, or both.

Step 2: Go to the Workshop Calendar and choose a location that suits you for training. If there are no locations/dates that suit you, you can submit an Expression of Interest form.

Step 3: Complete the relevant Registration Form and click submit. SiMERR will confirm your attendance and keep you up to date.

Step 4: Your school’s nominated coordinator will be sent login details for their QuickSmart Portal account about two weeks before Workshop One. An email will also be sent to all participants with relevant workshop information, including the agenda, what to bring, Zoom links / venue details, etc.

Step 5: Your school attends Workshop One over two consecutive days in February/March. You will be given your flashcard kit and other resources to take back to your school. You will then be able to start implementing the program.

Step 6: Your school will receive an invoice for the program a few weeks after attending Workshop One, as well as a small invoice to cover venue hire and catering costs, if applicable. These small invoices will also be sent after Workshop Two and Workshop Three, if applicable.

Step 7: Your school attends Workshop Two over two consecutive days in August/September. Your team will be asked to give a short presentation about how QuickSmart is going at your school.

Step 8: Your school attends Workshop Three over two consecutive days in October/November. Your team will be asked to give another short presentation about how QuickSmart is going at your school.

Step 9: You will receive your QuickSmart training certificate once you have completed your six days of professional development.

Detailed Guide for Purchasing a New Program

Initial Contact

SiMERR National Research Centre (the developer of QuickSmart) takes Expressions of Interest/Workshop Location Votes from August to December from schools that are interested in implementing the QuickSmart Numeracy and/or Literacy intervention programs in the following year. Schools register their interest through the Expressions of Interest form.

SiMERR organises workshop locations for the following year based on these Expressions of Interest. The schools are contacted towards the middle of Term 4 confirming these locations if enough schools are interested in a particular location. A designated cluster coordinator (for example, the educational head of a Catholic diocese) will occasionally get a group of schools to commit to starting the program and we help them organise a workshop in their area.


Each participating school chooses five staff members to attend the workshops. The group should include one coordinator (the head of department or Learning Support Teacher) and four instructors (teachers or teacher aides). A member of the School Executive is also permitted to attend the first Workshop so that they can get an idea of the program.

The school needs to submit the relevant Registration Form to SiMERR in order to register for the workshops. Each participant will receive a registration confirmation email upon enrolment, and an information email with details (date, venue, etc) for Workshop One two weeks prior to the workshop.

The information email will also contain an login details for our QuickSmart Portal site. Once the school’s nominated coordinator has activated their Portal account, they can access the Private Area and the QBSA application. We suggest sending one laptop per two staff members attending the workshop to ensure that all participants can actively participate in workshop activities.

Schools will gain access to numeracy and/or literacy resources such as a Speed Sheet generator and supplementary reading/comprehension texts via the Private Area of the QuickSmart Portal site. QuickSmart workshops take place over three blocks of two days each (from 9am until 3.30pm each day).

Training: Workshop One

The first workshop will typically take place around February/March. On the first day, each school is given their QuickSmart flashcard kit, organisational folders and other physical resources.

Participants learn about the theoretical framework behind QuickSmart. The basic lesson structure is introduced and all the lesson components are practised using hands-on materials.

Over the next few months, participants begin to implement QuickSmart at their school based on what they learned in Workshop One. They perform pre-tests on the students undertaking the program and upload this data to the Data Upload Tool on the QS Portal site.

Invoice and Function Fees

Schools are sent an invoice to the program a few weeks after Workshop One. Please be advised that the invoice will be sent by the UNE (University of New England) Finance Department, not SiMERR.

Schools may also be sent an invoice for catering costs and venue hire after each workshop, depending on whether the workshop they attended had venue hire and catering costs (lunch provided, etc).

Please see here for program pricing information.

Training: Workshop Two

The second workshop takes place around July/August. Participants are sent a Workshop Two information email about two weeks before the workshop. We endeavour to keep all workshops in a series at the same location; however circumstances sometimes prevent this.

Participants reflect on their progress in the program so far and further develop their knowledge. The concept of problem solving (and comprehension in Literacy) is introduced and practiced. Schools are also asked to give a short presentation on how their implementation of the program has progressed at their school.

The most up-to-date workshop information is always available on the Workshop Calendar on our website.

Training: Workshop Three

The third workshop takes place around October/November and focuses on ‘graduating’ students from the program and data analysis. The Workshop Three information email will be sent out two weeks prior to this.

Participants will have a final chance to practice any components and clarify any concepts. Some time is dedicated to perfecting the program for the following year. Further problem solving (and comprehension) is also practised. This concludes the participants’ initial training.

Each participant will receive a training certificate after they have completed the three workshops.


Once the QuickSmart students have completed their recommended 30 weeks, instructors perform a Post-Test in QBSA and upload the data to the Data Upload Tool, along with the students’ pre-test and post-test PAT testing data and attendance data. They can then request a report based on their QuickSmart data for that year.

Continuing the Program

The school’s QuickSmart licence lasts for three years, after which the school can renew it for another three years. The licence provides ongoing access to the QuickSmart Portal and updates to the QBSA application.

SiMERR will send an assessment application renewal notification about two months before a school’s agreement is due to expire. The school can fill out and submit the relevant Renewal Form. Schools can also use this form if their agreement has already expired. An invoice will be sent to the school a few weeks after renewing.

An active QuickSmart Numeracy/Literacy Program Resources and Assessment application agreement gives your school continued access to:

  • The latest version of the assessment tool used for QuickSmart face-to-face lessons (currently QBSA)
  • The Portal’s Private Area, which includes:
    • Numeracy and/or Literacy digital program resources (depending on what programs your school has previously purchased);
    • Speed Sheet Generator (for Numeracy);
    • Assessment tool information sections; and
    • FAQs.
  • The Numeracy/Literacy Application Reports section of the Portal
  • New Class creation in the Portal
  • End of Year school reports
  • Continued Administration, IT and Program support

Schools can also send additional staff members for training or take up another program (Numeracy or Literacy) any year after their initial implementation of the program. They can register by submitting the relevant Registration Form. New staff members will need to complete all six days of training.

Staff members who have completed their Basic Skills professional development can attend an Advanced Skills professional development course any year after that. They can also attend a refresher session a minimum of three years after completing Basic Skills.